AND BYLAWS OF THE
ALABAMA CITY/COUNTY MANAGEMENT ASSOCIATION
ARTICLE I - NAME
The name of this organization shall be the Alabama City/County Management Association hereinafter referred to as “the Association”.
ARTICLE II – PURPOSE
The purpose of the Association shall be to strengthen the quality of and to protect and promote local governments in Alabama by increasing the proficiency and professionalism of municipal and county managers and administrators through education, training, association, and mutual exchange of information and through cooperation with the Alabama League of Municipalities and the Association of County Commissions of Alabama in the production of meaningful research and information.
ARTICLE III – MEMBERSHIP
Section 1. Membership
Membership in the Association shall consist of the following classifications: Regular Members, Associate Members, Corporate Members, Student Members, and Honorary Members. It shall be the prerogative of the Board of Directors to award Honorary Membership.
Section 2. Regular Members
Persons eligible for membership as Regular Members shall consist of appointees and employees of local government in the State of Alabama who:
- Hold the position of Manager or Administrator; or
- Hold the position of City, Town, or County Clerk and exercise management authority over departments of the municipal or county government; or
- Hold the position of Assistant, Assistant to or Administrative Assistant to any official named in Section 2(a) and 2(b) above or to any elected official.
Section 3. Associate Members
Persons eligible for membership as Associate Members shall consist of the following:
- Any person not eligible to be a regular member as listed above, but who is eligible to be a member in good standing of the International City/County Management Association; or
- Any person holding the position of City or County Clerk or Assistant City or County Clerk in the State of Alabama who is not otherwise eligible for Regular Membership; or
- Any person holding office as Mayor, Chairperson, Commissioner or Council Member of a municipality or county in the State of Alabama provided that such municipality is an active member of the Alabama League of Municipalities and such county is a member of the Association of County Commissions of Alabama; or
- Any member of the staff of the Alabama League of Municipalities or the Association of County Commissions of Alabama, the faculty and staff of any institution of higher learning in the State of Alabama, and any other person approved by the Board of Directors.
Section 4. Corporate Members
Any business, firm, or corporation authorized to do business in the State of Alabama is eligible for Corporate Membership so long as, in the opinion of the Board of Directors, said business supports the purpose of the Association.
Section 5. Student Member
Any student enrolled in a degree program offered by an accredited college or university whose intent is to engage in a profession in public service.
Section 6. Honorary Member
Past members who have distinguished themselves through service to local government, their community, and commitment to the Alabama City/County Management Association, if approved by the Board; the Executive Directors of the Association of County Commissions of Alabama and the Alabama League of Municipalities; and the Southeast Regional Vice-President, Alabama State Liaison, and President of the International City/County Management Association.
Section 7. Rights of Members
Regular Members shall enjoy all rights, privileges, and benefits of the Association including the right to hold office and to vote. All other members shall enjoy all rights, privileges, and benefits except the right to hold office and to vote. Associate members elected to the Board of Directors shall have the right to vote on matters before the Board.
Section 8. Tenure of Membership
a. Any member in good standing who ceases to be eligible for membership in the Association shall retain current membership to the end of the year for which dues have been paid.
b. The Board of Directors, upon proper motion and vote at a meeting called in accordance with this Constitution, shall revoke the membership of any member, regardless of classification, for any one of the following causes: violation of the ICMA Code of Ethics for which the member loses his or her membership with ICMA, the conviction of a felony, or other just cause as determined by unanimous vote of the Board of Directors. Members who have membership so revoked may request a hearing before the Board of Directors by filing a request in writing with the President not more than 30 days following notice of revocation.
ARTICLE V – MEETINGS
Section 1. General Meetings
The Association shall hold a General Meeting of the membership at each sponsored educational conference. In the event that no statewide seminar or other conference is scheduled to be held during a calendar year, the annual General Meeting of the Association shall be held at a time and place determined by the Board of Directors and written notice of such meeting shall be given to all members not less than 15 days in advance of said meeting. Those Regular Members in attendance at a General Meeting shall constitute a quorum.
Section 2. Special General Meetings
The President with approval of the Board of Directors may call a Special General Meeting of the membership. The President upon petition by at least five Regular Members shall call a Special General Meeting. Written notice of such Special General Meeting shall be given to all members not less than 15 days in advance of said meeting.
Section 3. Board of Directors Meeting
The Board of Directors shall meet at the call of the President or by written request of a majority of the members of the Board of Directors. The Board of Directors may also conduct business by correspondence and/or telephone poll.
ARTICLE VI – ELECTION
Section 1. Election
Election of officers shall be held annually at the Summer General Meeting. Election to office shall require a majority vote of those Regular Members in attendance and voting.
Section 2. Nominations
The President shall appoint a Nominating Committee, to be chaired by the President-Elect, prior to the Summer General Meeting, which Committee shall report at the Summer General Meeting a slate of one nominee for each elective position with representatives from all areas of the state regardless of size and/or jurisdiction. Nominations may also be made from the floor.
Section 3. Term of Office
Election of officers shall be for a term of one year with said term to begin on the first day of October following the Summer General Meeting and expire when a qualified replacement is duly elected or appointed as provided in Section 4 below.
Section 4. Interim Appointment
In the event that any elective office becomes vacant, the vacancy shall be filled by appointment by the Board of Directors. The officer so appointed shall serve until his/her successor has been elected at the next General Meeting and has entered into office.
ARTICLE VII - DUES
Section 1. Dues
Regular and Associate members shall pay $50.00 per year. Corporate members shall pay $100.00 per year. Student members shall pay $10.00 per year. Honorary members shall pay no dues.
Section 2. Payment of Dues
Dues shall be payable on October 1 of each year. Members whose dues have been delinquent for one year shall be dropped from membership.
ARTICLE VIII – FINANCIAL REPORTING
Section 1. Reporting
The financial reporting period shall be October 1 through September 30 of each year. Annual statements will be presented at the Fall Conference for approval.
ARTICLE IX – AMENDMENT
Section 1. Amendment
This Constitution and By-Laws may be amended by a two-thirds majority vote of the Regular Members present and voting at an annual or special General Meeting of the Association provided that ten days written notice of the proposed amendment has been made in accordance with Section 3 of this Article. Any such amendment shall become effective immediately upon declaration of its adoption.
Section 2. Proposals for Amendment
Amendments to this Constitution and By-Laws may be proposed by the Board of Directors, by a Standing or Special Committee appointed to study the Constitution and By-Laws, or by a group of five Regular Members who petition the President for action to amend the Constitution and By-Laws.
Section 3. Written Notice
On any proposal to amend the Constitution and By-Laws, written notice of proposed amendments shall be made in writing or by electronic mail by the Secretary/Treasurer to each Regular Member not later than ten days prior to the General Meeting at which the proposed amendment shall be considered.
ARTICLE X – ADOPTION
This Constitution and By-Laws shall become effective upon its adoption by a two-thirds majority of the Regular Members of the Association in attendance and voting at an Organizational General Meeting.
Amended and Adopted 7/1/05
*The Alabama City / County Management Association is an affiliate group of the Association of County Commissions of Alabama.