Association of County Administrators of Alabama
CONSTITUTION
ARTICLE
I
NAME
Section 1. The name of this organization is The Association of County Administrators
of Alabama.
ARTICLE II
PURPOSES
Section
2. The purposes of this Association are: (a)
To create, stimulate and maintain interest in county government.
(b)
To promote the theory and practice of the principles of good government and citizenship.
(c) To unite the members/representatives of the Association in the bonds
of friendship, good fellowship and mutual understanding.
(d) To provide
a forum for the full and free discussion of all matters of public interest in
the operation of county government.
(e) To encourage efficiency and
promote professional standards in the work of each member/representative.
(f) To provide at each meeting a learning experience for each member/representative
in order to develop more efficiency in the operation of the member/representative's
office; to foster good fellowship; and to work together for the advantage of all
of the counties of Alabama.
(g) To further the education of the member
representatives through continuing education programs in cooperation with the
Association of County Commissions of Alabama (ACCA), the National Association
of Counties (NACo) and institutions of higher education.
ARTICLE
III
MEMBERSHIP
Section 1. The membership of this Association shall consist of
the office of the county commission Administrator in the various counties, which
shall be represented by County Commission Administrators; Assistant Administrators;
and any other persons, by whatever title designated, who perform the duties of
Administrators or Assistant Administrators to the various governing bodies of
the State of Alabama.
Section 2. Honorary membership in the
Association shall be composed of persons who have served in the capacities as
outlined in Section 1 of this Article, who have served for a sufficient number
of years to retire and receive a pension or retirement allowance, or such others
as may be designated honorary members by an affirmative vote of at least two-thirds
of the number of members present at any regular or special meetings.
Section 3. Annual dues in an amount established by the Board of Directors
will be assessed each county.
Section 4. All dues shall be
payable by November 30 of each year. Any county not paying its dues by this
date shall forfeit membership until payment is made. Each county that pays
its annual dues is entitled to one vote.
ARTICLE
IV
OFFICERS
Section 1. The officers of this Association shall be President, First
Vice-President, Second Vice-President, Immediate Past President, and such
other officers as may be designated by the Board of Directors.
Section 2. All officers shall be elected at the annual convention of the
Association of County Administrators of Alabama. All officers shall be elected
by majority vote of the member counties present and voting. The officers
shall hold office until the next annual meeting or until their successors are
elected. In the event of a vacancy in the office of President, the Board
of Directors shall have the power to fill such vacancy for the unexpired term.
Section 3. Each officer of this Association shall be an active
member/representative in good standing.
Section 4. Each officer
shall serve without compensation and shall not be entitled to receive any emolument,
directly or indirectly, from this Association, except for actual expenses.
Section 5. No officer or Director of this Association may be removed
from office except by two-thirds vote of the Board of Directors of this Association.
Section 6. Unless approved by majority of the membership, no officer
or Director of this Association can hold an office until he/she has been a member
of the Association for three (3) years.
Section 7. The Executive
Committee of this Association shall consist of the President, First Vice-President,
Second Vice-President, and Immediate Past President.
ARTICLE
V
BOARD OF DIRECTORS Section
1. The affairs of the Association shall be conducted by the Board of Directors.
The Board shall consist of the President, First Vice-President, Second Vice-President,
Immediate Past President, one (1) member/representative elected from each district,
three (3) at-large board members appointed by the President and each past president
of the Association who is still serving in an office eligible for membership in
the Association. The Immediate Past President shall be the most recent person
to hold the office of president and who is a member in good standing of the Association.
The districts of the Association shall be the same as those defined in the by-laws
of the Association of County Commissions of Alabama, Inc. All Board members
elected to represent districts shall serve for a period of one (1) year, beginning
at the annual convention. The election of officers and Board members shall
be by majority vote of the counties which are present and voting at the annual
convention. However, any Board member elected to represent a district may
be re-elected to as many one (1) year terms as the members may desire. The
President shall serve as Chairman of the Board. Vacancies of the Board shall
be filled by appointment of the President.
Section 2. A meeting
of the Board of Directors shall be held each quarter at a time and place announced
by the President. All such meetings shall be held at the headquarters building
of the ACCA unless otherwise announced.
Section 3. Special
meetings of the Board of Directors may be called by the President at his/her discretion,
or shall be called upon written request of five (5) Board members at such time
and place as may be determined. Ten (10) days written notice of special
meetings of the Board of Directors shall be given to each board member.
Section 4. A majority of the ten elected Board members and four officers
shall constitute a quorum for the transaction of business.
ARTICLE VI
CONVENTIONS
Section 1. The annual convention of this Association shall be
held each year at a time and place determined by the Board of Directors.
Special meetings may be held at such time and upon notice as the President may
prescribe.
ARTICLE VII
DUTIES OF THE ASSOCIATION
Section 1. The duties of this Association shall be as follows:
(a) To hold an annual educational conference at a
date determined by the Board of Directors.
(b) To collect from each
active member county annual dues
(c) To encourage regular attendance
at Association functions.
(d) To hold a business session in the interim
period between annual educational conferences.
Section
2. There shall be published and distributed annually a roster of the active
and honorary members of this Association.
ARTICLE
VIII
AMENDMENTS
Section 1. This constitution may be amended at a regular business
meeting of this Association by a two-thirds affirmative vote of the member counties
present and voting.
Section 2. Any proposed amendments are
to be submitted in writing to all active members at least ten (10) days prior
to the date of a meeting of this Association. Association of County Administrators
of Alabama
BY-LAWS
ARTICLE I
ELECTIONS
Section 1. The nominating committee shall be composed of three
(3) members, which shall be the three most recent past presidents of the Association
who are members in good standing of the Association. The most recent past
president shall be the chairman of the committee. The nominating committee
shall give its report at the convention meeting during which the election shall
take place.
Section 2. Said nominating committee shall propose
one (1) nominee for each of the positions of President, First Vice-President,
Second Vice-President and one member of the Board of Directors from each of the
districts of this Association. Additional nominations may be made from the
floor of the convention for the nomination of all officers and Directors.
Section 3. The election shall be held either by printed ballot
or voice vote and a majority vote shall be necessary to elect.
Section 4. Each member county in good standing in the Association is entitled
to one (1) vote.
ARTICLE
II
DUTIES OF OFFICERS
Section 1. PRESIDENT. The President shall preside at all
conferences, conventions, and business sessions of this Association and at all
meetings of its Board of Directors, and as Chief Executive shall supervise the
work and activities of the Association and perform such other duties as usually
pertain to that office.
Section 2. FIRST VICE PRESIDENT.
In the event of the absence or inability of the President to perform his/her duties,
the First Vice President shall perform the duties of, and have the same authority
as, the President.
Section 3. SECOND VICE PRESIDENT. The
duty of the Second Vice President shall be to be present at and to record the
minutes of each meeting of the Association, to request the payment of dues and
to report annually to the nominating committee a record of the attendance at all
meetings of the Board of Directors. Other duties of the Second Vice President
may be designated by the Board of Directors as it may see fit.
ARTICLE III
COMMITTEES
Section 1. The President shall appoint, following his/her election,
standing committees as follows: (a)
Audit Committee.
(b) Roster Publication and Distribution Committee.
(c) Finance Committee.
Section 2.
From time-to-time, the President shall appoint such special committees as may
be necessary in his/her judgment, or in the judgment of the Board of Directors.
Section 3. The President shall designate the chairman of each committee
appointed by him/her, and shall have the power to fill all vacancies in any committee
appointed by him/her.
Section 4. The officers and past presidents
of the Association who are serving on the Board of Directors as provided in the
Constitution shall compose the Association’s Legislative Committee.
The committee shall be chaired by the President. The committee shall meet
upon call of the chair and shall make recommendations to the Association of County
Commissions of Alabama, Inc. concerning legislation that impact on the financial
or administrative activities of the county governing bodies. The committee shall
also review legislation and represent the Association before the Legislature. ARTICLE
IV
AUDIT OF ACCOUNTS
Section 1. The Board of Directors shall provide for the audit
of the books and accounts as it deems necessary from time-to-time in their discretion.
Section 2. The fiscal year of this Association shall coincide
with the tax year as designated by the Internal Revenue Service.
ARTICLE V
AMENDMENTS
Section 1. These by-laws may be amended at any business meeting
of this Association by a two-thirds affirmative vote of the member counties present
and voting.
Section 2. Any proposed amendments to these by-laws
are to be submitted in writing to all active members of the Association at least
ten (10) days prior to the date of a meeting of this Association.
ARTICLE VI
ORDER
OF BUSINESS
1.
Call to order.
2. Roll call
of Officers and members.
3.
Reading and approving minutes.
4.
Report of Officers.
5. Report
of Committees.
6. Unfinished
business.
7. New business.
8. Report of nominating committee
and election to membership.
9.
Election of new officers.
10. Adjournment
APPROVED
*The Association of County Administrators of Alabama is an affiliate group of the Association of County Commissions of Alabama. | 
