Alabama Association of 9-1-1 Districts
 
AAND CONSTITUTION AND BY-LAWS

First: The name of the Association shall be the Alabama Association of 9-1-1 Districts (Association), an affiliate of the Association of County Commissions of Alabama (ACCA). Membership in the Association will include Municipal Districts and well as County Districts.

Second: The voting member's of the Association shall consist of the 9-1-1 Director/Administrator, or other person designated by the governing body of the member District. Other membership in the Association is outlined in these by-laws.

Third: The purpose of the Association is to promote the development, availability, implementation, advancement and enhancement of a universal emergency telephone number common to all jurisdictions in the State of Alabama; To represent its members before communications regulatory agencies and appropriate policy making and legislative bodies; To have the ability to create a statewide database and network that member districts may voluntarily participate in; To foster 9-1-1 systems that contribute to the protection of human life, the preservation of property and the maintenance of general community security.

Fourth: The activities of the Association shall be governed by its Officers and Board of Directors. The officers of the board shall consist of a President, Vice-President, and Secretary-Treasurer. The Board of Directors shall consist of a director within each of the 8 association regions and each Past President of the Association who are voting members. The Executive Committee of the Association shall consist of all officers and the Immediate past President. Only voting members shall be eligible to hold the positions outlined above, except as otherwise provided. The Association Regions will be established by the officers and Board of Directors.

Fifth: All officers shall be elected by a majority vote of the District's at the annual meeting and shall hold office until the next annual meeting or until their successors is elected.

The President shall preside over all meetings of the Association and shall ensure that the business of the Association is carried out by the Officers and Board of Directors as outlined in the Constitution and By-Laws.

The Vice-President shall preside in the absence of the President and shall assume all duties of the President should he or she is unable to complete his or her term of office. The Vice-President shall serve as Chairman of the Annual Conference Planning Committee.

The Secretary-Treasurer shall prepare and present minutes of all membership and Board of Director's meetings. He or she shall also present an annual financial report to the Association's Board of Director's during the annual conference. The Secretary-Treasurer shall also monitor the conduct of the District meetings required in Section 9 and report the results of such meetings during the Association's annual conference.

The members of the Board are also elected at the annual convention by a vote of the districts within each of the 8 Association regions.

Sixth: All vacancies, except the office of President, occurring between the regular annual meetings shall be filled by appointment of the Executive Committee.

Seventh: A Quorum must be present to transact any business. A majority of members shall constitute a Quorum.

Eighth: The annual membership fee, as determined by a vote of the membership, shall be paid to the Secretary-Treasurer of the Association, and will entitle the member to one vote. The Secretary-Treasurer shall send fee notices to all members prior to October 1st for fees to be paid by January 1st. Should any fees remain unpaid on January 1st following, the Secretary-Treasurer shall send a final notice, and any member who has not paid this fee by April 1st shall be dropped from the official roll. The member may be reinstated on payment of all fees in arrears and with the approval of the Executive Committee.

Ninth: There shall be an annual meeting of this Association, the date and place to be determined by the Executive Committee. Other meetings may be called as needed by the Executive Committee. There shall also be held in each District at least one District meeting prior to the annual meeting for the purpose of proposing resolutions to be acted upon at the annual meeting of the Association and considering other important matters. Any District Director who fails to conduct the District meeting shall be ineligible for re-election during the following year.

Tenth: At any annual meeting of this Association, this Constitution may be amended by two-thirds vote of the membership, or at any other meeting provided that ten days notice of each proposed amendment shall have been sent to each member of the Association.

Eleventh: There shall be a Nominating Committee composed of three members appointed by the Executive Committee with one member being a member of the Board of Directors and designated as committee Chairman. The committee shall propose the slate of officers, receive nominations and award the 9-1-1 Director of the Year Award, and carry out other duties as assigned by the President. The President shall also appoint an Annual Conference Planning Committee to be chaired by the Vice-President.

The three officers and the Past Presidents shall also compose the Association's Legislative Committee, which shall represent the Association before state legislative committees and shall meet to propose legislation for consideration by the ACCA. The immediate past President shall serve as Chairman of the Legislative Committee.

Twelfth: There shall be Associate membership in this Association; the Executive Committee and Board of Directors shall have authority to accept associate membership from individuals interested in our Association, fees to be determined by a vote of the membership. These fees shall be paid annually, and said associate members shall have neither voice nor vote in the Association. The procedure for collecting fees for associate members shall be the same as provided in Section 8.

*The Alabama Association of 9-1-1 Districts is an affiliate group of the Association of County Commissions of Alabama.


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