Alabama Association of 9-1-1 Districts
CONSTITUTION AND BY-LAWS First:
The name of the Association shall be the Alabama Association of 9-1-1 Districts
(Association), an affiliate of the Association of County Commissions of Alabama
(ACCA). Membership in the Association will include Municipal Districts and well
as County Districts. Second:
The voting member's of the Association shall consist of the 9-1-1 Director/Administrator,
or other person designated by the governing body of the member District. Other
membership in the Association is outlined in these by-laws. Third:
The purpose of the Association is to promote the development, availability, implementation,
advancement and enhancement of a universal emergency telephone number common to
all jurisdictions in the State of Alabama; To represent its members before communications
regulatory agencies and appropriate policy making and legislative bodies; To have
the ability to create a statewide database and network that member districts may
voluntarily participate in; To foster 9-1-1 systems that contribute to the protection
of human life, the preservation of property and the maintenance of general community
security. Fourth:
The activities of the Association shall be governed by its Officers and Board
of Directors. The officers of the board shall consist of a President, Vice-President,
and Secretary-Treasurer. The Board of Directors shall consist of a director within
each of the 8 association regions and each Past President of the Association who
are voting members. The Executive Committee of the Association shall consist of
all officers and the Immediate past President. Only voting members shall be eligible
to hold the positions outlined above, except as otherwise provided. The Association
Regions will be established by the officers and Board of Directors. Fifth:
All officers shall be elected by a majority vote of the District's at the annual
meeting and shall hold office until the next annual meeting or until their successors
is elected. The
President shall preside over all meetings of the Association and shall ensure
that the business of the Association is carried out by the Officers and Board
of Directors as outlined in the Constitution and By-Laws. The
Vice-President shall preside in the absence of the President and shall assume
all duties of the President should he or she is unable to complete his or her
term of office. The Vice-President shall serve as Chairman of the Annual Conference
Planning Committee. The
Secretary-Treasurer shall prepare and present minutes of all membership and Board
of Director's meetings. He or she shall also present an annual financial report
to the Association's Board of Director's during the annual conference. The Secretary-Treasurer
shall also monitor the conduct of the District meetings required in Section 9
and report the results of such meetings during the Association's annual conference. The
members of the Board are also elected at the annual convention by a vote of the
districts within each of the 8 Association regions. Sixth:
All vacancies, except the office of President, occurring between the regular annual
meetings shall be filled by appointment of the Executive Committee. Seventh:
A Quorum must be present to transact any business. A majority of members shall
constitute a Quorum. Eighth:
The annual membership fee, as determined by a vote of the membership, shall
be paid to the Secretary-Treasurer of the Association, and will entitle the member
to one vote. The Secretary-Treasurer shall send fee notices to all members prior
to October 1st for fees to be paid by January 1st. Should any fees remain unpaid
on January 1st following, the Secretary-Treasurer shall send a final notice, and
any member who has not paid this fee by April 1st shall be dropped from the official
roll. The member may be reinstated on payment of all fees in arrears and with
the approval of the Executive Committee. Ninth:
There shall be an annual meeting of this Association, the date and place to be
determined by the Executive Committee. Other meetings may be called as needed
by the Executive Committee. There shall also be held in each District at least
one District meeting prior to the annual meeting for the purpose of proposing
resolutions to be acted upon at the annual meeting of the Association and considering
other important matters. Any District Director who fails to conduct the District
meeting shall be ineligible for re-election during the following year. Tenth:
At any annual meeting of this Association, this Constitution may be amended
by two-thirds vote of the membership, or at any other meeting provided that ten
days notice of each proposed amendment shall have been sent to each member of
the Association. Eleventh:
There shall be a Nominating Committee composed of three members appointed
by the Executive Committee with one member being a member of the Board of Directors
and designated as committee Chairman. The committee shall propose the slate of
officers, receive nominations and award the 9-1-1 Director of the Year Award,
and carry out other duties as assigned by the President. The President shall also
appoint an Annual Conference Planning Committee to be chaired by the Vice-President. The
three officers and the Past Presidents shall also compose the Association's Legislative
Committee, which shall represent the Association before state legislative committees
and shall meet to propose legislation for consideration by the ACCA. The immediate
past President shall serve as Chairman of the Legislative Committee. Twelfth:
There shall be Associate membership in this Association; the Executive Committee
and Board of Directors shall have authority to accept associate membership from
individuals interested in our Association, fees to be determined by a vote of
the membership. These fees shall be paid annually, and said associate members
shall have neither voice nor vote in the Association. The procedure for collecting
fees for associate members shall be the same as provided in Section 8.
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